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11 best practices for hiring employees for a small business

Posted by Neha De

July 6, 2023

Hiring the right employees plays a vital role in running a successful small business. With limited resources and a need for efficiency, small businesses need to implement effective hiring practices to attract and retain top talent including for remote employees.

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When it comes to hiring staff for a small business, there are a number of best practices that can help you find the right candidate(s) and build a strong team. Let’s look at the best ones to consider:  

1. Succinctly define your needs.

Clearly identify the roles and responsibilities you need to fill. Understand the qualifications, expertise and experience required for each position. 

2. Craft compelling job descriptions.

Write detailed job descriptions that clearly communicate the qualifications, expectations and benefits of the role. Highlight what makes your small business unique and appealing to potential candidates. 

3. Use multiple recruitment channels.

Leverage a variety of recruitment channels to maximize your reach. Consider online job boards, professional networking sites, social media platforms, local job fairs as well as employee referrals. 

4. Screen resumes effectively.

Develop a systematic approach to reviewing resumes and cover letters. Look for relevant experience, qualifications and accomplishments that align with the position. Shortlist candidates who meet your criteria for further evaluation. 

5. Conduct structured interviews.

Prepare a set of standardized interview questions tailored to each role. This ensures consistency and allows for better comparison between candidates. Include both technical and behavioral questions to assess skills and cultural fit. 

Talk to us about how Escalon’s PeopleOps can help you streamline the hiring process and build an effective workforce.


6. Assess cultural fit.

Evaluate whether potential candidates are the right fit with your small business’s values, mission and work environment. Consider their communication style, problem-solving abilities, teamwork skills, and adaptability. 

7. Check references

Contact provided references to verify the candidate’s past work performance and reliability. Ask specific questions related to their previous roles and responsibilities, strengths, weaknesses and overall suitability for the role. 

8. Test practical skills.

Depending on the nature of the position, consider including practical tests or assignments to assess candidates’ abilities. This could involve a coding test, a writing sample or a mock project to gauge their skills firsthand. 

9. Be open and flexible.

Not all candidates will have the exact experience or skills that you are looking for. Be willing to consider candidates who have the potential to learn and grow. 

10. Offer competitive compensation.

Research salary ranges and benefits for similar positions in your location and industry. Ensure your compensation package is competitive to attract top talent. Consider non-monetary incentives such as flexible working hours, growth opportunities, upskilling programs and a positive work environment. 

11. Provide thorough onboarding.

Once you have selected the right candidates, invest in a comprehensive onboarding process, including for remote hires. Familiarize new employees with your small business’s culture, policies, procedures and expectations. Provide necessary training and support to help them integrate into their roles smoothly. 

Other tips for hiring the best people for your small business

Hiring is an ongoing process, and it is essential to continuously evaluate and improve your practices to meet the evolving needs of your small business. Here are a few more tips for hiring top talent for your small business:

  1. Be clear about your company culture. Make sure that your job descriptions and interview process reflect your company culture. Ask yourself: “What are your company’s values? What kind of work environment do you want to create?”
  1. Focus on building relationships. The recruitment process is a two-way street. Be sure to take the time to get to know candidates and learn about their goals and aspirations
  1. Don’t forget to follow up. After the interview, be sure to send a thank-you note and let candidates know the status of their application. This will show that you are interested in them and that you value their time.

Hiring employees is an important decision for any small business. By following these best practices, you can increase your chances of finding the right people to help your business grow.

Start hiring for your small business

Whatever strategy you choose to adopt, move quickly. The market out there is competitive, and taking more time than necessary can cost you time and money. Research by Glassdoor shows, “The average U.S. employer spends about $4,000 and 24 days to hire a new worker.”  That’s a lot of time and money to spend on just recruitment!

Want more? In addition to HR, benefits, recruiting and payroll through its PeopleOps, Escalon’s Essential Business Services include FinOps (CFO services, taxes, bookkeeping and accounting) and Risk (business insurance). Talk to an expert today.

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This material has been prepared for informational purposes only. Escalon and its affiliates are not providing tax, legal or accounting advice in this article. If you would like to engage with Escalon, please contact us here.


Neha De
Neha De

Neha De is a writer and editor with more than 13 years of experience. She has worked on a variety of genres and platforms, including books, magazine articles, blog posts and website copy. She is passionate about producing clear and concise content that is engaging and informative. In her spare time, Neha enjoys dancing, running and spending time with her family.

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