Non-profit financial solutions. Focus on making a difference.

Every donation carries responsibility. Nonprofits must prove impact while meeting strict financial standards. Escalon helps mission-driven organizations stay transparent, compliant, and sustainable.

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Escalon outsourced finance and fractional CFO services

Outsourcing ensures
mission-focused efficiency.

Nonprofit accounting requires specialized fund and compliance expertise. Outsourcing delivers this knowledge while lowering overhead, allowing you to focus your resources on advancing your mission and maximizing impact.

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Trusted by 20,000+ organizations across industries and growth stages since 2006.

$1B+
Financial activity managed
5x
INC. 5000 HONOREE
5,000+
WORKFORCE SYSTEMS MANAGED
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Let's talk about your
your nonprofit's finances.

Tell us a bit about your organization, and a senior team lead will reach out within one business day.

Built for the way nonprofits actually operate.

Whether you're a local 501(c)(3), a private foundation, a faith-based or community organization, or a global NGO, our team handles the fund accounting, grant, HR, and compliance work that mission-driven organizations face — across four service areas.

Financial Operations

  • Bookkeeping — audit-proof books and real-time information
  • Financial Reporting — clear, actionable insight into your financial health
  • Confident Compliance — costly, time-consuming compliance off your plate
  • Grant Applications Support — find the right grants & craft winning proposals
  • Grant Management — compliance monitoring, reporting, budget tracking & docs

Outsourced CFO Services

  • Strategic Financial Planning — experienced CFOs guiding key decisions
  • Cash Flow Management — optimized for sustainable operations
  • Fundraising Guidance — strategies that maximize every dollar

HR Operations

  • HR & Payroll — accurate payroll, benefits admin & compliance
  • Compliance — audits, best practices & ongoing monitoring
  • Recruiting — attract, onboard, retain & reward top talent
  • Benefits — tailored programs that attract and retain talent

Compliance

  • Tax Compliance — Federal notices, due diligence & Form 990 filing
  • Trusted Advisors — properly registered in all the right jurisdictions
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The five accounting challenges that test nonprofits

Fund restrictions, grant compliance, donation timing, expense allocation, and reporting transparency — each one can erode donor trust or put funding at risk if left unchecked.

Click any challenge to see how we solve it ↓

The challenge

Tracking restricted, unrestricted, and temporarily restricted funds demands precision — a single misclassification can misstate what you're actually able to spend.

How we solve it

Dedicated fund accounting and grant tracking systems that keep restricted, temporarily restricted, and unrestricted balances precise — so reporting always reflects donor intent.

The challenge

Grants often require cost reporting and audits; missteps risk losing funding.

How we solve it

Grant tracking with compliance monitoring, cost reporting, and audit-ready documentation — plus support for audits — so funding stays secure.

The challenge

Pledges and in-kind gifts need careful timing under ASC 958.

How we solve it

Donation and pledge revenue recognized with correct timing under ASC 958, so income is stated accurately and your books stay audit-ready.

The challenge

Dividing program, admin, and fundraising costs affects donor trust and charity ratings.

How we solve it

Automated expense allocation and reporting across program, admin, and fundraising — protecting donor trust and your charity ratings.

The challenge

Boards, donors, and regulators all want different views of the same data.

How we solve it

Clear, tailored reporting for boards, donors, and regulators — backed by fractional CFO services for financial strategy and Form 990 support.

Customer story

How the Kilgoris Project runs leaner — with a back office it can trust

Client
The Kilgoris Project
Location
Santa Rosa, CA • Kenya
Industry
Nonprofit • Education
Services
Accounting, Back-office operations

The challenge

Like many mission-driven nonprofits, the Kilgoris Project needed day-to-day financial operations its team could manage easily and efficiently — and books accurate enough to give its board of directors confidence, without the mistakes that create rework and risk.

The solution

The organization partnered with Escalon to run its accounting and day-to-day financial operations as an outsourced back office — so the team could stay focused on its mission instead of the books.

The impact

Day-to-day operations are now much easier to manage and far more efficient, with far fewer mistakes — a relief Rory Faber says extends to his entire board of directors.

“Well now that we have Escalon, our day to day operations are much easier for us to manage and much more efficient. And also, there's far less mistakes, so it's a big relief to all my board of directors.”

Rory Faber COO, The Kilgoris Project

Why nonprofits choose Escalon

Trusted by 20,000+ organizations

Integrated finance, HR, and tax solutions that scale as you grow — across every industry we serve.

Experience with 501(c)(3)s & global NGOs

Deep familiarity with the rules mission-driven organizations live by, from public charities to international NGOs.

Integrated accounting, payroll & compliance

Finance, HR, and compliance under one roof — not three separate vendors.

Scalable support for growing impact

Built to grow with you, offering the flexibility you need at each stage.

Plans & pricing

Flexible Packages for Every Stage of Growth

Every business is different, and your needs change as you grow. That is why our pricing is designed to scale with you. Whether you are just starting out or expanding fast, we offer flexible options to ensure you always have the right support.

Starter
Starting around $695per month
Fixed monthly rate

For established and growth-minded businesses.

Key Features:

  • Dedicated experienced Bookkeeper
  • GL Management
  • Bank and CC Reconciliation
  • AP Management
  • Monthly GAAP close
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Recommended Pro
Custom pricing
Custom quote

Advanced support for complex, dynamic companies.

Key Features:

  • Includes everything in Starter package
  • Dedicated Experienced Controller and/or CFO
  • AR: Client Invoicing and Revenue Recognition
  • Budget vs. Actuals Reporting
  • Board Deck Presentation
  • Financial Modeling
  • Consolidated Reporting
  • Audit Support
  • Grant Reporting
  • Tax Planning & Fundraising Support
Get a Quote
Starter
Starting at $395per month
Fixed monthly rate

For growth-minded businesses who need to establish and scale their Payroll.

Key Features:

  • Tax compliance
  • Employee payroll updates
  • Payroll processing
  • Payroll setup
  • Payroll state registration (per-state charge applies)
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Recommended Pro
Starting at $895per month
Fixed monthly rate

For growth-minded businesses who need to scale their Payroll and HR support, augment their current staff with project experts, or completely outsource their HR and Payroll operations.

Key Features:

  • Includes everything in the Payroll package plus dedicated HRBP partnership and services
  • HR compliance, risk mitigation and best practices
  • Company policies
  • Employee onboarding and offboarding
  • Employee relations and support
  • Benefits set up and administration
Get started →
Starter
Starting around $3,400per year
Fixed annual rate

For businesses just getting started who are looking to get a handle on their compliance calendar.

Key Features:

  • Includes Federal + 1 State Income Return
  • R&D Tax Credit
  • Complimentary 30-minute Tax Consultation with Tax Director
  • Tax Planning / Optimization
  • QSBS Review
  • Compliance Calendar
Get started →
Recommended Pro
Custom pricing
Custom quote

For scaling businesses with a multi-state and/or international footprint.

Key Features:

  • Everything included in Starter
  • Foreign Disclosures
  • State Registrations and Filings
  • Sales and Use Tax (Nexus Review, Registration, and Filing)
  • Tax Provisioning and Pre-Payments
  • Tax Planning
Get a Quote

Nonprofit-specific questions

Yes. We run dedicated fund accounting systems that track restricted, temporarily restricted, and unrestricted funds with precision — so your balances and reporting always reflect donor intent.

Yes. We take care of Federal notices, due diligence, and Form 990 filing with confidence, and we're properly registered in all the right jurisdictions.

Yes. We guide you from identifying suitable grant opportunities and crafting compelling proposals through compliance monitoring, reporting, budget tracking, and documentation — so you stay on track and meet every grant requirement.

Strategic financial planning, cash flow management, and fundraising guidance from experienced CFOs — the right level of strategic finance to advance your mission, without the cost of a full-time hire.

Yes. Beyond finance, our HR Operations team handles HR and payroll, compliance, recruiting, and benefits administration — finance, HR, and compliance under one roof.

Pledges and in-kind gifts are recognized with careful timing under ASC 958, so revenue is stated correctly and your financials stay audit-ready.

Yes. Our services are designed to grow with you — whether you're just starting out or a large, established entity — with scalable solutions that adapt to your needs.

Business owner reviewing financial infographics on a tablet during an Escalon consultation

Ready to grow your mission?
So are we.

Tell us a bit about your non-profit organization, and a senior team lead will reach out within one business day.

Book a 30-min consultation →